Executive Assistant

  • Full Time
  • New York

Park Avenue Synagogue

JOB TITLE:

Executive Assistant

DESCRIPTION OF PARK AVENUE SYNAGOGUE:

Park Avenue Synagogue (PAS) is one of the largest and most influential Conservative congregations in North America. Located on Manhattan’s Upper East Side, the synagogue includes staff of more than 160 talented individuals, who together with our world-class clergy team, serve a membership of over 1,700 households and inspire hundreds of thousands of online followers worldwide. Our thriving Adult Programming, Penn Family Early Childhood Center, Congregational School, Youth, and Young Family Education departments provide high quality and inclusive Jewish educational, social, and worship opportunities to our members and the community at large.

DESCRIPTION OF JOB:

The Executive Assistant serves as the primary point of contact for members and staff on all matters pertaining to the clergy suite as well as tasks related to the ritual and pastoral aspects of the synagogue.

The Executive Assistant must be resourceful, flexible, and enjoy working in a fast-paced environment that is results-driven and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Staff are currently working remotely but there will regular in person expectations over the summer.

RESPONSIBILITIES:

  • Provides complete executive assistant and administrative support to the clergy suite including heavy calendar management, correspondence, phone calls, filing, travel planning and itineraries, research, and event coordinating.
  • Manages logistics for various rabbinic meetings, services, programs, and classes, including Study Circles, 20s & 30s programming, and our introduction to Judaism program.
  • Interface with members at sensitive points in the lifecycle, including birth, marriage, divorce and death; point-person for new babies, including intakes, welcome packages, cards and certificates.
  • Prepare and send clergy suite emails, including bereavement emails.
  • Record births and deaths into database; communicate lifecycle events to relevant staff
  • Greet and accompany guests in the clergy suite.
  • Assemble folders and binders for Shabbat and holidays .
  • Perform other related duties as assigned or required; duties and responsibilities may be added or changed.

QUALIFICATIONS:

  • Strong interpersonal and customer service skills, including a warm and welcoming phone personality.
  • Excellent oral and written communication skills.
  • Extremely organized, detail-oriented, and skilled at record keeping.
  • Demonstrate good judgment and an ability to interact with confidentiality, integrity, and tact.
  • Proven ability to prioritize, problem-solve and stay calm in high-pressure situations.
  • Able to work in a dynamic environment with changing demands and expectations, and open to new things and to working outside of the job description.
  • Fluent in Microsoft Office, experience working in a CRM, and adept at learning new technology.
  • Bachelor’s degree a plus and a minimum of five years of administrative work experience.
  • Familiarity with Jewish holidays, customs and synagogue life is a plus.

SALARY:

Starting salary $55,000.00.  Commensurate with experience.

Qualified candidates should send a cover letter and resume to:  Zawnia Dehaney, Director of Human Resources at jobs@pasyn.org.

To apply for this job email your details to jobs@pasyn.org