Administrative Assistant

  • Full Time
  • Anywhere

Park Avenue Synagogue

Who we are

Park Avenue Synagogue (PAS) is one of the largest Conservative congregations in North America. Located on Manhattan’s Upper East Side, the synagogue includes staff of more than 160 talented individuals, who together with our world-class clergy team, serve a membership of over 1,700 households. Our thriving Adult Programming, Early Childhood Center, Congregational School, Youth, and Young Family Education departments provide high quality and inclusive Jewish educational, social, and worship opportunities to our members and the community at large. PAS is currently engaged in an exciting 3-phase $80mm expansion and renovation program, including the purchase of a new building and complete renovation of our existing facility.

Position summary

Reporting to the Senior Cantor, the Administrative Assistant is a resourceful self-starter who anticipates the needs of the Cantors and the Music Department. In this dynamic, fast paced, team-oriented work environment, we are looking for a dedicated, hard-working and flexible candidate. The Administrative Assistant is responsible for the day-to-day support of the Cantors as well as tasks related to the musical, ritual, and pastoral aspects of the synagogue.

Responsibilities:

General administrative support of the Cantors: scheduling and maintaining their calendars; answering phones; greeting visitors; correspondence and thank you notes; photocopying and scanning; and coordinating travel.
Manage and track all accounting related paperwork for the department, including preparing check requests for vendors, musicians, and High Holiday contract positions; reconciling monthly credit card reports; and tracking donations.
Primary point of contact for Cantors’ communication needs such as Music Committee members, Torah readers, soloists, Purim Spielers, etc.
Manage RSVPs for the department programs.
Order supplies and food and coordinate set-ups for the department programs.
Assist with maintenance of the music page on PAS website and production of monthly department email.
Coordinate maintenance of musical equipment.
Coordinate music publications.
Perform other related duties as assigned or required; duties and responsibilities may be added or changed.

Qualifications:

A minimum 3 years administrative or related experience.
Bachelor’s degree required.
Forward-thinking, proactive, and a fast learner.
Detail-oriented and thoroughness regarding one’s work output.
Fluent in Microsoft Word, Excel, Outlook, Publisher and PowerPoint; knowledge of music notation. software, iContact, and Salesforce are a plus.
Capable of managing multiple projects and tasks at one time.
Strong interpersonal and customer service skills, including a warm and welcoming personality.
Demonstrate good judgment and an ability to discern when discretion is needed.
Basic knowledge of Jewish holidays and customs a plus.
Experience and knowledge of music are a plus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function

How to Apply:
Send a cover letter and resume

To apply for this job email your details to jobs@pasyn.org